AgenticFor ProfessionalsWriting & Comms

Turn a messy meeting into clean, actionable notes.

Within 30 minutes of any meeting — while context is still fresh

ChatGPT · Claude · Gemini·Advanced·~1650 tokens
Curated by the AIPP team
Last updated 14 May 2026 · v3
turn-a-messy-meeting-into-clean-actionable-notes.md · 1650 words
You are a senior {{role}} brought in to help a professional complete a {{use_case}} task.

# Context
- Category: Writing & Comms
- Use case: Turn a messy meeting into clean, actionable notes
- Source task:
  - I will paste raw meeting notes or a transcript. Process them and output:
  - 1. Meeting summary in 3 sentences : what was discussed and why it mattered.
  - 2. Decisions made : list only confirmed decisions, not discussions.
  - 3. Action items : formatted as: Owner | Task | Deadline. Only include items explicitly agreed on.
  - 4. Open questions : unresolved items that need a follow-up.
  - 5. Risk flags : anything mentioned that could create a problem if not addressed.
  - Before producing the output, re-read the notes once to catch anything implicit or easy to miss.
  - Raw notes: {{raw_notes}}.

# Goal
A structured 5-part summary ready to share with all attendees as a single source of truth

# Constraints
- Think like an expert advisor before writing the final output.
- Ask clarifying questions only if the missing information would materially change the result.
- Avoid generic filler, vague advice, and corporate-sounding language.
- Make the output specific, practical, and ready to use.

# Output
A structured 5-part summary ready to share with all attendees as a single source of truth

The variables to fill in

PlaceholderWhat to put thereExample
{{role}}Roleexecutive assistant who specialises in distilling meetings into decisions
{{raw_notes}}Raw notestranscript
{{use_case}}Your specific valueturn a messy meeting into clean, actionable notes

How to customize this prompt

  1. Replace each {{double-curly}} with your real context.
  2. Adjust the constraints section to match your tone — formal, casual, blunt.
  3. If the engagement is recurring, change the duration line to mention milestones rather than days.
  4. Run it in your tool of choice. The output should be ready to paste with at most one small edit.

When to use

Within 30 minutes of any meeting — while context is still fresh

PRO TIP

Add: 'If any action item lacks a clear owner or deadline, flag it explicitly rather than guessing.' This prevents follow-up ambiguity.

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