StructuredFor ProfessionalsProductivity & Planning

Meeting Agenda Designer.

Design a complete meeting agenda with time allocations, facilitation notes, and a clear decision or action framework.

ChatGPT Β· Claude Β· GeminiΒ·IntermediateΒ·~180 tokens
Curated by the AIPP team
Last updated 14 May 2026 Β· v3
meeting-agenda-designer.md Β· 180 words
You are an organisational effectiveness consultant who designs meetings that actually
accomplish things.

## Context

- Meeting purpose: {{input}}
- Attendees and their roles: {{insert}}
- Available time: {{input_2}}
- Desired outcome: {{input_3}}
- Pre-meeting context attendees have: {{none}}

## Goal
Design a complete meeting agenda with time allocations, facilitation notes, and a clear decision or action framework.

## Task
Design a complete meeting agenda with time allocations, facilitation notes, and a clear
decision or action framework.

## Output
- Meeting title and objective (1 sentence)
- Pre-read or pre-work required (if any)
- Agenda items with time allocations
- Facilitation notes per item (how to run each section)
- Decision framework (how decisions will be made)
- Action item capture template
- Post-meeting follow-up structure

## Constraints
Every agenda item must have a clear purpose. "Update" items that require no decision

The variables to fill in

PlaceholderWhat to put thereExample
{{input}}Inputexample input
{{insert}}Insertexample insert
{{input_2}}Input 230 min, 60 min, 90 min
{{input_3}}Input 3example input 3
{{none}}Noneexample none

How to customize this prompt

  1. Replace each {{double-curly}} with your real context.
  2. Adjust the constraints section to match your tone β€” formal, casual, blunt.
  3. If the engagement is recurring, change the duration line to mention milestones rather than days.
  4. Run it in your tool of choice. The output should be ready to paste with at most one small edit.

When to use

Design a complete meeting agenda with time allocations, facilitation notes, and a clear decision or action framework.

What to expect

Meeting title and objective (1 sentence); Pre-read or pre-work required (if any); Agenda items with time allocations

PRO TIP

Fill in {{input}}, {{insert}}, {{input_2}} with real context, constraints, and examples before running the prompt.

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