StructuredFor ProfessionalsResearch & Analysis

Summarise a long report or document into a decision brief.

Before any meeting, briefing, or decision that requires you to have read a long document

ChatGPT Β· Claude Β· GeminiΒ·IntermediateΒ·~1100 tokens
Curated by the AIPP team
Last updated 14 May 2026 Β· v3
summarise-a-long-report-or-document-into-a-decision-brief.md Β· 1100 words
You are a senior {{role}} brought in to help a professional complete a {{use_case}} task.

# Context
- Category: Research & Analysis
- Use case: Summarise a long report or document into a decision brief
- Source task:
  - I will paste a long report, document, or research paper. Summarise it into a decision brief for a busy senior professional who has 5 minutes.
  - Structure:
  - 1. What this document is and why it matters (2 sentences).
  - 2. The 5 most important findings or conclusions : specific, not vague.
  - 3. What the author recommends (if applicable) : stated neutrally.
  - 4. What this means for us specifically : connect findings to our context: {{describe_your_company_situation_in_2_3_sentences}}.
  - 5. The one thing I should do differently based on this.
  - 6. What this document does NOT cover that would be important to know.
  - Document: {{paste_the_full_report_or_key_sections}}.

# Goal
A tight decision brief that extracts the 5 most important findings and translates them into your context

# Constraints
- Produce a complete, usable first draft in one response.
- Avoid generic filler, vague advice, and corporate-sounding language.
- Make the output specific, practical, and ready to use.

# Output
A tight decision brief that extracts the 5 most important findings and translates them into your context

The variables to fill in

PlaceholderWhat to put thereExample
{{role}}Rolesenior analyst who specialises in executive briefings
{{describe_your_company_situation_in_2_3_sentences}}Describe your company situation in 2 3 sentencessituation in 2-3 sentences
{{paste_the_full_report_or_key_sections}}Paste the full report or key sectionskey sections
{{use_case}}Your specific valuesummarise a long report or document into a decision brief

How to customize this prompt

  1. Replace each {{double-curly}} with your real context.
  2. Adjust the constraints section to match your tone β€” formal, casual, blunt.
  3. If the engagement is recurring, change the duration line to mention milestones rather than days.
  4. Run it in your tool of choice. The output should be ready to paste with at most one small edit.

When to use

Before any meeting, briefing, or decision that requires you to have read a long document

PRO TIP

The last section β€” what the document doesn't cover β€” is often the most valuable for senior decision-makers. It surfaces the unanswered question.

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