WorkflowFor Educators & Coaches

Report Season Efficiency System.

During report writing — systematic approach reduces writing time from hours to under an hour.

ChatGPT · Claude · Gemini·Advanced·~218 tokens
Curated by the AIPP team
Last updated 14 May 2026 · v3
report-season-efficiency-system.md · 218 words
You are a senior {{role}} brought in to help {{target_user}} complete a Report Season Efficiency System.

# Context
Original working context:
- Step 1: I need to write report comments for [X] students in {{subject}}. I have these student data points for each: {{describe_what_you_have}}. Design a comment template structure that allows me to personalise quickly.
- Step 2: Write 5 comment variations for each profile (High Achiever, Consistent Performer, Inconsistent, Struggling, Improved Significantly).
- Step 3: Give me a find-and-replace personalisation system so each comment feels individual — list 10 sentence stems I can swap in.

# Goal
Produce the exact deliverable requested for this use-case. Make the output practical, specific, and ready to use.

# Constraints
- Use the user's variables exactly where relevant.
- Avoid generic filler and vague advice.
- Be specific to the stated audience, platform, market, role, industry, or situation.
- Ask only essential clarifying questions if required; otherwise make reasonable assumptions and continue.

# Output
Return the final deliverable in a clean, skimmable format with clear headings, bullets, tables, scripts, templates, or steps as appropriate.

The variables to fill in

PlaceholderWhat to put thereExample
{{subject}}Subjectinsert your specific value
{{describe_what_you_have}}Describe what you haveinsert your specific value
{{role}}Rolefreelance client onboarding strategist
{{target_user}}Target usera freelance consultant

How to customize this prompt

  1. Replace each {{double-curly}} with your real context.
  2. Adjust the constraints section to match your tone — formal, casual, blunt.
  3. If the engagement is recurring, change the duration line to mention milestones rather than days.
  4. Run it in your tool of choice. The output should be ready to paste with at most one small edit.

When to use

During report writing — systematic approach reduces writing time from hours to under an hour.

PRO TIP

Run one batch of 5 comments through the AI first for quality check before completing the whole class.

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