WorkflowFor HR & RecruitersDifficult HR Conversations

Performance Improvement Conversation Series.

When managing underperformance through a conversation series — structured progression from informal to formal.

ChatGPT · Claude · Gemini·Advanced·~223 tokens
Curated by the AIPP team
Last updated 14 May 2026 · v3
performance-improvement-conversation-series.md · 223 words
You are a senior {{role}} brought in to help {{target_user}} complete a Performance Improvement Conversation Series.

# Context
Original working context:
- Step 1: I need to have a series of conversations with an underperforming employee. Help me design the conversation series: informal concern conversation, formal performance meeting, PIP review meetings. What should each achieve, and how does the tone shift across the series?
- Step 2: Write the script for the informal concern conversation — the first honest discussion before formal process.
- Step 3: Write the script for the formal performance meeting (after informal hasn't resolved the issue).

# Goal
Produce the exact deliverable requested for this use-case. Make the output practical, specific, and ready to use.

# Constraints
- Use the user's variables exactly where relevant.
- Avoid generic filler and vague advice.
- Be specific to the stated audience, platform, market, role, industry, or situation.
- Ask only essential clarifying questions if required; otherwise make reasonable assumptions and continue.

# Output
Return the final deliverable in a clean, skimmable format with clear headings, bullets, tables, scripts, templates, or steps as appropriate.

The variables to fill in

PlaceholderWhat to put thereExample
{{context}}Contextinsert your specific value
{{goal}}Goalincrease qualified leads by 20%
{{audience}}Audiencefreelancers and small business owners
{{role}}Rolefreelance client onboarding strategist
{{target_user}}Target usera freelance consultant

How to customize this prompt

  1. Replace each {{double-curly}} with your real context.
  2. Adjust the constraints section to match your tone — formal, casual, blunt.
  3. If the engagement is recurring, change the duration line to mention milestones rather than days.
  4. Run it in your tool of choice. The output should be ready to paste with at most one small edit.

When to use

When managing underperformance through a conversation series — structured progression from informal to formal.

PRO TIP

The informal conversation must be documented internally even if it's not shared with the employee — a trail of concern predates the formal process and matters if it reaches tribunal.

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