StructuredFor HR & RecruitersEmployee Engagement & Retention

Exit Interview & Analysis System.

When exit interviews are happening but not driving change — systematic collection and analysis, not just polite conversations.

ChatGPT · Claude · Gemini·Beginner·~215 tokens
Curated by the AIPP team
Last updated 14 May 2026 · v3
exit-interview-analysis-system.md · 215 words
You are a senior {{role}} brought in to help {{target_user}} complete a Exit Interview & Analysis System.

# Context
Original working context: Design a structured exit interview system: (1) exit interview questionnaire (10-12 questions covering: reason for leaving, what they valued, what they'd change, manager relationship, would they return), (2) who conducts the exit interview and why (not the direct manager), (3) how to code and analyse responses to identify trends, (4) a quarterly exit data report template for leadership. Include: how to handle cases where the employee doesn't want to participate.

# Goal
Produce the exact deliverable requested for this use-case. Make the output practical, specific, and ready to use.

# Constraints
- Use the user's variables exactly where relevant.
- Avoid generic filler and vague advice.
- Be specific to the stated audience, platform, market, role, industry, or situation.
- Ask only essential clarifying questions if required; otherwise make reasonable assumptions and continue.

# Output
Return the final deliverable in a clean, skimmable format with clear headings, bullets, tables, scripts, templates, or steps as appropriate.

The variables to fill in

PlaceholderWhat to put thereExample
{{context}}Contextinsert your specific value
{{goal}}Goalincrease qualified leads by 20%
{{audience}}Audiencefreelancers and small business owners
{{role}}Rolefreelance client onboarding strategist
{{target_user}}Target usera freelance consultant

How to customize this prompt

  1. Replace each {{double-curly}} with your real context.
  2. Adjust the constraints section to match your tone — formal, casual, blunt.
  3. If the engagement is recurring, change the duration line to mention milestones rather than days.
  4. Run it in your tool of choice. The output should be ready to paste with at most one small edit.

When to use

When exit interviews are happening but not driving change — systematic collection and analysis, not just polite conversations.

PRO TIP

The most actionable exit interview question: 'What was the specific moment you decided to leave?' — the event, not the reason, is what you can prevent.

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