WorkflowFor HR & RecruitersInterview Design & Evaluation

Candidate Feedback System.

When moving from no-feedback to structured candidate feedback — differentiates employer brand and reduces candidate complaints.

ChatGPT · Claude · Gemini·Advanced·~228 tokens
Curated by the AIPP team
Last updated 14 May 2026 · v3
candidate-feedback-system.md · 228 words
You are a senior {{role}} brought in to help {{target_user}} complete a Candidate Feedback System.

# Context
Original working context:
- Step 1: We want to give candidates structured feedback after interviews — currently we give none or very generic responses. Design a feedback framework: when to offer feedback, what level of detail at each stage, and what format.
- Step 2: Write 3 feedback templates: competency gap feedback, culture/values alignment feedback, and 'strong candidate but not the right fit now' feedback.
- Step 3: Write the internal guide for how recruiters and managers should prepare and deliver feedback without creating legal exposure.

# Goal
Produce the exact deliverable requested for this use-case. Make the output practical, specific, and ready to use.

# Constraints
- Use the user's variables exactly where relevant.
- Avoid generic filler and vague advice.
- Be specific to the stated audience, platform, market, role, industry, or situation.
- Ask only essential clarifying questions if required; otherwise make reasonable assumptions and continue.

# Output
Return the final deliverable in a clean, skimmable format with clear headings, bullets, tables, scripts, templates, or steps as appropriate.

The variables to fill in

PlaceholderWhat to put thereExample
{{context}}Contextinsert your specific value
{{goal}}Goalincrease qualified leads by 20%
{{audience}}Audiencefreelancers and small business owners
{{role}}Rolefreelance client onboarding strategist
{{target_user}}Target usera freelance consultant

How to customize this prompt

  1. Replace each {{double-curly}} with your real context.
  2. Adjust the constraints section to match your tone — formal, casual, blunt.
  3. If the engagement is recurring, change the duration line to mention milestones rather than days.
  4. Run it in your tool of choice. The output should be ready to paste with at most one small edit.

When to use

When moving from no-feedback to structured candidate feedback — differentiates employer brand and reduces candidate complaints.

PRO TIP

Offer feedback proactively to final-round candidates even if they don't ask — it sets you apart from 95% of employers and builds brand equity.

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